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  5. Distance Education Handbook
  6. Course Wrap-Up
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Course Wrap-Up

Please review our tips for wrapping up your courses each term.

Finalize Grades 

Tips if using the Canvas Gradebook 

  • Consider using to reach out to students who may need extra end-of-semester support. (i.e. reminders about free tutoring, free health and wellness services, and other course-specific support, like your office hours.)
  • Check your Canvas Gradebook for accuracy:   
    • Consider to automatically enter grades for missing work or apply a late submission policy (if applicable).  Otherwise, manually check your grades (below):
    • Check for any grade entries that show up as 鈥�-鈥� (when a student did not submit). If you leave these cells as 鈥�-鈥�, the missing assignments won't count towards a student鈥檚 total grade.  Enter a score (鈥�0鈥� or other value) or 鈥渆x鈥� to excuse a student.  
    • Check no (crossed out eye). This can happen if you muted an assignment while grading and forgot to post.
    • If desired, learn .
    • For more support, check out the or drop by the Teaching and Learning Center for support.

Enter final grades on Class Web 

Download Important Records 

On Canvas 

Please download copies of your Gradebooks and Canvas courses each term. We have had rare incidents where courses and class grades were lost, and back-ups were critical. 

  • Download an in a secure place as it contains protected student records.  
  • Download a .  (Note: you鈥檒l get an error message if you try to open this file. But don鈥檛 worry! If/when you import this into Canvas (at 91重口, another college, or in the ), Canvas will read the file type. 

On Zoom 

  • According to the State Chancellor鈥檚 Office, we鈥檙e nearing Zoom storage capacity again; beginning in October 2025, all Zoom recordings before July 1, 2024, will be automatically deleted. Get a jump start by downloading a copy of Zoom cloud recordings you wish to retain and deleting recordings you no longer need, like recordings you cannot reuse because they include students. To access your recordings from Canvas:
    1. Open your Canvas shell.
    2. Click TechConnect Zoom in your course navigation menu.
    3. Click 鈥淎ll My Zoom Meetings/Recordings鈥� from the top
    4. Click the 鈥淐loud Recording鈥� tab.
    5. Review your list of Zoom meetings and select which files to download or delete.
    6. For downloaded Zoom recordings you wish to continue to share with students, upload to your OneDrive and click 鈥淪hare鈥� to get a new link to your recording.  (Attend District-wide OneDrive trainings for help or stop by the TLC for one-on-one support!)
      • Note: OneDrive is preferred over adding recording files directly to Canvas and/or Studio, since these have more restrictive storage limits than OneDrive. 

Understand Canvas Access at the End-of-Semester 

Your course(s) remain on your Dashboards until the end of the grading period, at which point courses are archived in a read-only state. To view concluded courses and/or change student viewing permissions (if needed): 

  • Click 鈥淐ourses鈥� in the global navigation menu, then click 鈥淎ll Courses.鈥� Here you will find all your past courses listed under 鈥淧ast Enrollments.鈥� 
  • If desired, click the star next to any course title here to add it back to your Dashboard for quick access (Star means on Dashboard/No star means in archived All Courses list). 
  • It is possible to tailor whether you want students to have participatory, read-only, or no access after the course ends. See the    
  • If you are unsure, the DE Committee recommends faculty leave the default setting in place that allows read-only access once the semester ends.  
  • If you need help extending full access for a student with an Incomplete, please reach out to TLC staff, who will be happy to support you!  

Check for Updates 

As you are wrapping things up, it can be a good time to check for updates for your most used technologies: 

  • Check that you are . 
  • Consider updating , , , or your other preferred browser. 
  • If you use the Canvas Teacher app, update to the latest version ( or ) 
  • If interested, check the about upcoming new features. (We鈥檒l offer workshops on big changes!) 

Prepare for Next Term 

We鈥檒l send an email with guidance for preparing your new courses once next semester鈥檚 shells are ready; you can also view our Faculty Tips webpage for guidance.  

You can submit your textbook info through Follett Discover using any Canvas shell.  See the Guide to Follett Discover for Faculty for more. 

Get Additional Support 

If you need help, please don鈥檛 hesitate to reach out with questions: 

Student Resources

Faculty Resources