Technology Committee
Meeting Minutes
MEETING DATE: 11/02/2026
1. Call to Order For information
- Meeting called to order by Drew Patterson at 1:04pm.
2. Review & Approve Agenda
- Motion to approve Agenda
- Agenda Approved by: Frances Hui and Kai Blaisdell
- Agenda Approved by Committee
3. Review & Approve Prior Minutes
- Motion to approve October Minutes
- Minutes Approved by: Kai Blaisdell and Frances Hui
- Minutes Approved by Committee
4. Action Items
- None
5. Staff Reports
91重口: Computer/Network & Audio/Visual
- PC and Laptop Upgrades: No major computer or laptop upgrades are currently planned, except for requests related to Respondus software installations.
- Respondus Installations: Respondus has been installed on several Library Fishbowl computers, with additional installations planned. Other identified locations include Rooms 21203鈥�21213 (odd-numbered rooms), Room 21206 (PCs only), Rooms 1002, 1004, 1013, 1054, and Biology laptops in Room 1810.
- Audio-Visual (AV) Upgrades: Proposed upgrades include the pool, conference rooms (including Building 2300), Black Box Theater, and Classrooms 2306 and 713. All projects remain in the preliminary planning stage, with scopes of work and pricing under review. No projects have been approved to move forward.
- Ricoh Copier Upgrades: The Copy Center's Ricoh upgrade has been completed. A Board resolution for a significant purchase of replacement Ricoh copiers is scheduled for consideration at the November Board Meeting.
Instructional Technology
- Respondus Transition: 91重口 continues transitioning from Proctorio to Respondus. IT has assisted with installing Respondus on Library computers with additional installations and updates being coordinated. Faculty received an informational email containing tutorials, resources, and guidance. Additional Respondus Workshops are planned for the end of the semester and Flex Day.
- Accessibility Compliance: Workshops continue to support Faculty in meeting the new federal web accessibility requirements by April 2027. Faculty are encouraged to participate and ensure instructional materials meet accessibility standards.
- Instructional Technology Review Process: 91重口 is developing a districtwide review process for third-party instructional technologies, digital textbooks, and Canvas integrations to ensure compliance with cybersecurity, student privacy, accessibility, and AI standards.
- Canvas and Student Data Protection: Faculty are encouraged to integrate approved instructional tools into Canvas rather than directing students to external platforms. This helps protect student information, document instructional engagement, and support accreditation requirements.
- Artificial Intelligence (AI): The increasing use of AI in instructional technology presents additional challenges as District AI Policies and Administrative Procedures are still being developed.
- Regular and Substantive Interaction (RSI): Additional Faculty Training is anticipated to ensure online courses demonstrate meaningful instructor-student interaction and meet federal, state, and accreditation requirements.
- Technology Approval Process: A cross-district review team and submission form are being developed to evaluate instructional technology requests using security and accessibility documentation, including HECVAT and VPAT assessments. Faculty may contact Kat King for preliminary guidance until the formal process is established.
Website/Home Page Analytics
- Trumba Calendar Renewal: Trumba has been successfully renewed for an additional two years, ensuring continued access to the college's calendaring system. Additional user accounts were also secured to provide access to campus groups.
- Honors Program Integration: The Honors Program will utilize Trumba to advertise events, workshops, and student opportunities. Integrated registration forms will allow students to sign up directly through Trumba without requiring separate Microsoft Forms.
- Website Accessibility Updates: Approximately 40 91重口 website subsites still need to be migrated to the latest Modern Campus template. Once completed, the website is expected to achieve approximately 95鈥�98% accessibility compliance, excluding PDF documents in preparation for the April 2027 federal accessibility deadline.
- Website Migration Timeline: Remaining 91重口 website updates and template migrations are anticipated to continue through February-March 2027 depending on workload and additional projects.
- Committee Agendas and Minutes: The updated agendas and minutes templates have been implemented for the primary college committees. Approximately 20 additional advisory committees including Viticulture and Business-related programs are being transitioned. Committee meeting this month have been completed with remaining updates planned for Spring.
- District Website Consolidation: Seven websites previously hosted through various providers including GoDaddy and Wix are being migrated into the District's Modern Campus platform. This consolidation is expected to reduce hosting expenses, eliminate the need for multiple outside contractors, and improve website consistency.
District ITS
- District ITS Staffing: Three new hires are scheduled for approval at the November Board Meeting including one Senior Program Analyst II and two Administrative Analyst II positions replacing retiring employees. Recruitment is also underway for a Network Manager and another Administrative Analyst II.
- Remaining Vacancies: Four additional positions remain unfilled: Applications Manager, IT Project Coordinator, Network I, and Programmer. Recruitment efforts continue to improve staffing stability.
- Applications Team Updates: Robin Tournay who oversees the Applications Team will begin participating in Technology Committee Meetings to provide regular updates on Banner, MyPortal, and related applications.
- DegreeWorks and BDM Upgrades: DegreeWorks upgrades are underway across multiple instances. A Banner Document Management upgrade is also in progress to address slow performance and issues with exporting and printing documents.
- Reporting Enhancements: A report analysis and enhancement project is underway to improve existing reporting capabilities.
- MyPortal Updates: A Vision Resource Card was recently deployed. A Nursing and Dental Hygiene Application Card was also added for Chabot College students. Additional adjustments are being made to ensure the card is visible only to appropriate users.
- Banner System Upgrades: Finance and Human Resources upgrades are scheduled for late December 2026 to support the processing and availability of tax forms in January 2027.
- Cybersecurity Improvements: District ITS is implementing security recommendations from the Chancellor's Office. Specific measures were not discussed due to the confidential nature of the work.
5. Old Business
- None
6. New Business
College Council Representative
- College Council Representation: The Technology Committee is required to have a representative attend College Council meetings to provide committee updates. Meetings are held on the fourth Thursday from 2:45pm-4:15pm in Room 1687.
- Committee Representative: Timothy Druley volunteered to represent the Technology Committee at College Council Meetings provided that voting membership is not required. The Committee expressed appreciation for his willingness to serve.
- Reporting Process: Drew Patterson will review and approve the Technology Committee Meeting Minutes which will then be forwarded to Timothy in advance. Timothy will provide brief updates highlighting significant announcements, discussions, and committee activities.
- Committee Leadership: Drew Patterson will continue serving as Interim Chair of the Technology Committee.
8. Good of the Order
- None
9. Future Agenda Items
- None
Meeting adjourned at 1:35pm
Next meeting: December 7, 2026